The By Lawyers Practice Management publication has been reviewed and updated to ensure that the commentaries and precedents are in line with current law and practice. Read more...

By Lawyers have just released a Staff Office Procedures Manual which comprehensively covers a wide range of issues that arise in running legal practices. Useful for all firms, whether start-up, breakaway or well established, we have tailored the manual to help firms run their office day to day. With an emphasis on training and compliance this is an ideal way to ensure that everyone is aware of office policies. Areas which are covered include: Recruitment and induction policies Working procedures such as hours of work, dress code, a code of conduct and training policy Health and Safety Equality and Diversity Internet, email and mobile phone policy Staff leave including for jury service Drugs and Alcohol Bullying and harassment Whistleblowing Disciplinary procedures Conflicts of interest, confidentiality and intellectual property rights Security and cyber-security Guidance on a whole range of other office procedures from anti-money laundering to undertakings Firms can seamlessly implement these office procedures as their own with a view to later development and enhancement or use them as the basis for refreshing and enhancing existing procedures already in place.

By Lawyers have released a Working from Home Policy for adoption or amendment by firms. The new policy outlines consideration of a general nature as well as discussing security and confidentiality, insurance, working hours and so on. This new policy may be found in the Practice Management guide – Library of firm policies.

By Lawyers have published an article with a summary of the options for signing documents when meetings are not possible. Practitioners may find this useful due to the government ‘lockdown’ measures during the COVID-19 pandemic. The article can be found here.

In response to subscriber feedback By Lawyers has enhanced content relating to staff training and continuing competence requirements. Additional guidance on the topic has been added to the Practice Management commentary and a new precedent ‘Training and development schedule’ provided. This precedent will help subscribers plan, review and record continuing competence activities as required by The Law Society and SRA.

From the 10th January 2020, the 5th Money Laundering Directive (5MLD) will come into force. In support of these new compliance requirements, By Lawyers has made several precedent amendments. In particular the Client Details and Verifying Identity precedent now recommends an electronic identification verification process but continues to support a manual process should that be necessary. Practitioners can elect whether the client has passed the verification successfully or whether the client details have been passed on to the AML Officer for enhanced due diligence. For manual verification practitioners are able to record an acknowledgment that identity documents were produced personally, and the photographic ID was a good likeness of the person producing them. Other changes include: The precedent now captures sex and nationality detail; and Politically exposed persons (PEP) are covered in greater depth with a number of suggested searches firms should be undertaking. The details about a PEP client can be recorded on the precedent along with the provision for a senior partner to authorise the firm to act. The retainer instructions have also been amended to include an acknowledgement that the instructions relate to a PEP and require a senior partner to authorise the firm to act.

The SRA changes coming in on the 25th November has seen the By Lawyers Practice Management manual updated. New information and precedents have been included as well as existing policies updated. Please note the many client care and terms of business precedents have also been updated.

Many subscribers will have noticed the file cover sheets now include a funny little code at the bottom of the page. This code is called a QR Code and it contains two identifiers that are used to identify the law firm and the matter. Should a firm use the FileMan Information Management system for long term file storage this will assist to streamline the process.

A summary of the rules and responsibilities for client money has been included in the Practice Management guide. They are expressed as a straightforward and easily understood appreciation of the essential obligations and professional responsibility when handling client money.

By Lawyers is monitoring the increasing emphasis on anti-money laundering in the profession. Read more...

The Practice Management publication is undergoing a makeover to ensure it complies with best practice and SRA regulations. Read more...

Legal Aid Regulations have been amended to exclude payments made under the Windrush Compensation Scheme as income or capital in determining the eligibility of legal aid.

The Core Practice Management Standards of the Conveyancing Quality Scheme commenced today. These standards help to clarify the scheme requirements and assist firms to implement the necessary policies, procedures and plans.

At By Lawyers we love to hear from you. After all, our philosophy is focused on practical materials to assist practitioners to get the job done and to enjoy practice more. At the bottom of each matter plan we have included a hyperlink to Comments & Suggestions. Clicking on the link will open a form which users can fill out and submit. The form will require your name and email but that is simply so we can respond to you personally. Is there a precedent you need? A topic to be discussed? A point of view to be expressed? Share with us. We would love to hear from you!